NOTICE OF ANNUAL GENERAL MEETING
CLOVER INDUSTRIES LIMITED
(Registration number 2003/030429/06)
(Incorporated in the Republic of South Africa)
(Ordinary share code code: CLR)
(ISIN code: ZAE000152377)
(“the Company”)
A. |
NoticeNotice is hereby given of the Annual General Meeting (the “Annual General Meeting”) of Clover Industries Limited to be held at 200 Constantia Drive, Constantia Kloof on Tuesday, 26 November 2013, at 10h00 or any adjournment/ postponement thereof. Shareholders or their proxies may participate in the Annual General Meeting by way of a teleconference call and, if they wish to do so:
|
|||
B. |
Who may attend and voteThe Board of Directors of the Company has determined that the record date for the purpose of determining which shareholders of the Company are entitled to receive notice of the Annual General Meeting is Friday, 20 September 2013, and the record date for purposes of determining which shareholders of the Company are entitled to vote at the Annual General Meeting is Friday, 15 November 2013. Accordingly, only shareholders who have traded by the last trading day, being Friday, 8 November 2013, and are registered in the securities register of the Company on Friday, 15 November 2013, will be entitled to attend, participate in, and vote at the Annual General Meeting. Holders of ordinary shares will be entitled to vote on all of the resolutions put to shareholders at the Annual General Meeting. If you hold dematerialised shares which are registered in your name or if you are the registered holder of certifi cated shares:
If you hold dematerialised shares which are not registered in your name:
All meeting participants will be required to provide reasonably satisfactory identifi cation (forms of which shall include valid identity documents, driver’s licences and passports) to the Chairman of the Annual General Meeting. |
|||
C. |
Purpose of the meetingThe purpose of the Annual General Meeting is to conduct the following business:
|
|||
A |
Normal business |
|||
1 |
Ordinary resolution number 1: Adoption of Annual Financial Statements |
|||
1.1 |
ResolutionTo receive, consider and adopt the Company’s audited Annual Financial Statements and Group audited Annual Financial Statements, including the Directors’ report, auditor’s report, report by the Audit and Risk Committee and the report by the Social and Ethics Committee for the year ended 30 June 2013. |
|||
1.2 |
ApprovalIn order for this ordinary resolution to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
2 |
Ordinary resolution number 2: Re-election of Directors who have retired by rotation |
|||
2.1 |
ResolutionTo re-elect, as separate resolutions, each of the following Directors (who are retiring, but are eligible for and have off ered their services for re-election) in terms of article 36 of the MOI, namely – (a) Dr SF Booysen as an Independent Nonexecutive
Director of the Company; |
|||
2.2 |
ApprovalEach of these resolutions will be considered by way of a separate vote and in order for each ordinary resolution to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
2.3 |
A brief biography of each of Dr SF Booysen, Adv JNS Du Plessis and Mr NA Smith is set out below – |
|||
2.3.1 | Dr SF Booysen obtained a doctorate degree in commerce from the University of Pretoria and is a qualifi ed Chartered Accountant. He was the Group Chief Executive Offi cer of ABSA Bank Limited from 2004 to 2009. | |||
2.3.2 | Adv JNS du Plessis obtained a BCom LLB degree from the University of Stellenbosch. He was admitted as counsel during 1974 and took silk in 1989. He has occasionally served as an acting judge of the High Court. He has been a non-executive director of the Steinhoff Group Services Team and as an alternate executive director with eff ect from 1 March 2008. | |||
2.3.3 | Mr NA Smith has been a dairy farmer for 33 years. He is a trustee of the Sunnyside Farming Trust, which is a Clover shareholder and milk supplier. Mr NA Smith has also been involved in many facets of agriculture for many years, including being part of Amadlelo Agri, a company creating profi table black empowered agri businesses, specifi cally in dairy. | |||
3 |
Ordinary resolution number 3: Appointment of New Independent Non-executive Directors |
|||
3.1 |
ResolutionTo confirm, as separate resolutions the appointment of Ms NV Mokhesi and Ms B Ngonyama as Independent Nonexecutive Directors. |
|||
3.2 |
ApprovalEach of these resolutions will be considered by way of a separate vote and in order for these ordinary resolutions to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
3.3 |
A brief biography of each of Ms NV Mokhesi and Ms B Ngonyama is set out below – |
|||
3.3.1 | Ms NV Mokhesi obtained a BCom degree from the National University of Lesotho. She was a member of the executive committee at the Industrial Development Corporation of South Africa for 12 years. | |||
3.3.2 | Ms Babalwa Ngonyama is a graduate of the University of Transkei and is a qualifi ed Chartered Accountant. She also obtained her Master’s in Business Administration from Bond University in 2002 and completed the Women in Leadership Programme at Harvard University. She was a former partner at Deloitte and Touche. | |||
4 |
Ordinary resolution number 4: Re-appointment of Independent External Auditors |
|||
4.1 |
ResolutionErnst & Young Inc. is re-appointed, upon the recommendation of the current Audit and Risk Committee, as the independent registered auditors of the Company, and to note that the individual registered auditor who will undertake the audit during the ensuing fi nancial year ending 30 June 2014 will be Mr SJJ Strydom. |
|||
4.2 |
ApprovalIn order for this ordinary resolution to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
5 |
Ordinary resolution number 5: Approval of the Group Remuneration Policy |
|||
5.1 |
ResolutionThe Company’s Group Remuneration Policy, as described in the Report on Remuneration of the Integrated Annual Report (mailed together herewith), is endorsed by way of a non-binding advisory vote as recommended in the King III Code of Corporate Governance for South Africa 2009. |
|||
5.2 |
ApprovalIn order for this ordinary resolution to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
6 |
Ordinary resolution number 6: Election of Independent Audit and Risk Committee |
|||
6.1 |
ResolutionTo elect, as separate resolutions and, in the case of Dr SF Booysen, Adv JNS Du Plessis and Ms B Ngonyama, subject to the passing of ordinary resolutions number 2 and 3, (i) Dr SF Booysen; who are Independent Non-executive Directors of the Company, as the members of the Company’s Audit and Risk Committee for the ensuing year. As is evident from the biographies (which appear below) of these Directors, they have the required qualifi cation and/or experience to fulfi l their duties as committee members. |
|||
6.2 |
A brief biography of each of Dr Booysen, Adv Du Plessis, Ms B Ngonyama and Mr TA Wixley is set out below. 6.2.1 Dr SF Booysen obtained |
|||
6.2.1 | Dr SF Booysen obtained a doctorate degree in commerce from the University of Pretoria and is a qualifi ed Chartered Accountant. He was the Group Chief Executive Offi cer of ABSA Bank Limited from 2004 to 2009. | |||
6.2.2 | Adv JNS du Plessis obtained a BCom LLB degree from the University of Stellenbosch. He was admitted as counsel during 1974 and took silk in 1989. He has occasionally served as an acting judge of the High Court. He has been a non-executive director of the Steinhoff Group Services Team and as an alternate executive director with eff ect from 1 March 2008. | |||
6.2.3 | Ms Babalwa Ngonyama is a graduate of the University of Transkei and is a qualifi ed Chartered Accountant. She also obtained her Master’s in Business Administration from Bond University in 2002 and completed the Women in Leadership Programme at Harvard University. She was a former partner at Deloitte and Touche. | |||
6.2.4 | Mr TA Wixley was appointed as the Company’s Lead Independent Director by the Board. He obtained a Bachelor of Commerce degree from the University of Cape Town in 1959 and is a Chartered Accountant (South Africa). He was with Ernst & Young and its predecessor firms for 41 years – 31 as a partner and as Chairman the last 10 years. He is a member of SAICA’s committee on corporate law, the Actuarial Governance Board and the King III subcommittee on directors and boards. | |||
6.3 |
ApprovalEach of these resolutions will be considered by way of a separate vote and in order for these ordinary resolutions to be adopted, the support of a majority of votes cast by shareholders present or represented by proxy at this meeting is required. |
|||
B |
Special business |
|||
1 |
Special resolution number 1: General authority to repurchase shares |
|||
1.1 |
ResolutionThe Company and/or any of its subsidiaries be and is hereby authorised by way of a general authority to acquire, from time to time, ordinary shares issued by the Company, on such terms and conditions as the Directors may deem fi t, and in terms of the MOI, section 48 of the Companies Act and the JSE Listings Requirements, provided that: |
|||
1.1.1 | Such acquisitions shall be implemented through the order book operated by the JSE trading system and done without any prior understanding or arrangement between the Company and the counter party (reported trades are prohibited). | |||
1.1.2 | Such general authority shall be valid only until the next Annual General Meeting of the Company or the variation or revocation of such general authority by special resolution at any subsequent general meeting of the Company, provided that it shall not extend beyond 15 months from the date of passing of this resolution. | |||
1.1.3 | Such repurchase may not be made at a price greater than 10% (ten percent) above the weighted average of the market value for the shares for the 5 (fi ve) business days immediately preceding the date on which the repurchase is aff ected. The JSE shall be consulted for a ruling if the Company’s securities have not traded in such 5-day period. | |||
1.1.4 | When the Company has cumulatively repurchased 3% (three percent) of the initial number (the number of that class of shares in issue at the time that general authority from shareholders is granted) of the relevant class of shares, and for each 3% (three percent) in aggregate of the initial number of that class acquired thereafter, an announcement must be made giving the details required in terms of the JSE Listings Requirements in respect of such repurchase. | |||
1.1.5 | The Company has been given authority by the MOI. | |||
1.1.6 | No repurchases of shares shall be eff ected during a prohibited period as contemplated in the JSE Listings Requirements, unless a repurchase programme is in place, where dates and quantities of shares to be traded during the prohibited period are fi xed (not subject to any variation) and full details of the programme have been disclosed in an announcement over SENS prior to the commencement of the prohibited period. | |||
1.1.7 | The Company only appoints one agent to eff ect any repurchase(s) on its behalf. | |||
1.1.8 | The aggregate of such acquisitions may not, in any one fi nancial year, exceed 20% (twenty percent) of the Company’s issued share capital of that class as at the beginning of the fi nancial year. | |||
1.1.9 | A resolution has been passed by the Board of Directors confi rming that the Board has authorised the general repurchase, that the Company passed the solvency and liquidity test and that since the test was done there have been no material changes to the fi nancial position of the Company and Group. | |||
1.1.10 | The Company undertakes that it will not enter the market to acquire the Company’s shares until the Company’s sponsor has provided written confi rmation to the JSE regarding the adequacy of the Company’s working capital in accordance with schedule 25 of the JSE Listings Requirements. | |||
1.1.11 | Any such general repurchases are subject to exchange control regulations and approval at that point in time. | |||
1.1.12 | The aggregate of such acquisitions held by subsidiaries of the Company may not exceed 10% (ten percent) of the Company’s issued share capital at any one time. | |||
1.2 |
ExplanationThe reason for and eff ect of this special resolution is to authorise the Company and/or any of its subsidiaries by way of a general authority, in terms of section 48 of the Companies Act and paragraph 5.72 of the Listings Requirements, to acquire the shares issued by it on such terms as the Directors may deem fi t. Any shares acquired as aforesaid by the Company (as opposed to its subsidiaries) shall be cancelled and restored to the status of authorised but unissued shares in the capital of the Company. Statement of Board’s intention |
|||
1.3 |
ApprovalIn order for this special resolution to be adopted, the support of at least 75% of the total number of votes, which the shareholders present or represented by proxy at this meeting are entitled to cast, is required. |
|||
2 |
Special resolution number 2: Remuneration of Non-executive Directors |
|||
2.1 |
ResolutionTo approve the Non-executive Directors’ remuneration commencing with eff ect from 1 July 2013 and as indicated below: |
2.1.1 | Board | Informal respon- sibilities |
Retainer and meeting |
Services rendered which fall outside scope of services |
Total fees |
|
2.1.2 | Chairman | R22 900 | R1 015 500 | R1 750 per hour | R1 038 400 | |
2.1.3 | Lead Independent Director | R22 900 | R760 200 | R1 750 per hour | R783 100 | |
2.1.4 | Vice-chairman | R22 900 | R322 900 | R1 750 per hour | R345 800 | |
2.1.5 | Board members | R22 900 | R256 600 | R1 750 per hour | R288 500 | |
2.2 | Committees | Attendance Fee | ||||
2.2.1 | Audit and Risk Committee | |||||
(a) Chairman | R43 900 | (currently not applicable | ||||
(b) Member | R29 300 | |||||
2.2.2 | Remuneration Committee | |||||
(a) Chairman | R41 200 | |||||
(b) Member | R18 700 | |||||
2.2.3 | Social and Ethics Committee | |||||
(a) Chairman | R41 200 | (currently not applicable) | ||||
(b) Member | R18 700 | |||||
2.2.4 | Nomination Committee | |||||
(a) Chairman | R21 900 | (currently not applicable) | ||||
(b) Member | R14 600 | |||||
2.2.5 | Other Sub-committees | |||||
(a) Chairman | R21 900 | |||||
b) Member | R14 600 | |||||
2.2.6 | Ad hoc Committees/Ad hoc Board meetings | |||||
(A) Chairman | R12 000 | |||||
(b) Member | R8 000 | |||||
2.3 | Explanation | The reason for and the eff ect of this special resolution is to grant the Company authority to pay remuneration to its Non-executive Directors for their services as Directors of the Company with eff ect from 1 July 2013. | ||||
2.4 | Approval | In order for this special resolution to be adopted, the support of at least 75% of the total number of votes which the shareholders present or represented by proxy at this meeting are entitled to cast is required. |
B |
Special business |
|||
3 |
Special resolution number 3: Financial assistance in terms of section 45 of the Companies Act |
|||
3.1 |
ResolutionThe Company and/or any of its subsidiaries be and is hereby authorised by way of a general authority to provide, from time to time, subject to the provisions of section 45 of the Companies Act, fi nancial assistance in any form or amount to any company or corporation which is related or inter-related to the Company (as defi ned in the Companies Act), on the terms and conditions that the Board of Directors may determine from time to time. |
|||
3.2 |
ExplanationThe reason for and the eff ect of this special resolution is to grant the Company the authority to provide fi nancial assistance by way of loans, guarantees, the provision of security or otherwise, to any company which is related or inter-related to the Company i.e. its subsidiaries. The special resolution does not authorise the provision of fi nancial assistance to a Director or prescribed offi cer of the Company. |
|||
3.3 |
ApprovalIn order for this special resolution to be adopted, the support of at least 75% of the total number of votes which the shareholders present or represented by proxy at this meeting are entitled to cast is required. |
|||
C |
Other business |
|||
1 |
To transact such other business as may be transacted at an Annual General Meeting.Disclosure required in terms of the JSE Listings Requirements relating to special resolutions number 1 and 3Solvency and Liquidity Statement The Board of Directors of the Company confi rm that the Company will not commence a general repurchase of shares in respect of special resolution number 1 or provide fi nancial assistance in accordance with special resolution number 3 unless, for a period of 12 months after the date of the general repurchase or provision of fi nancial assistance as contemplated in special resolutions 1 and 3:
|
Directors’ responsibility statement
The Directors, whose names are given here, collectively and individually accept full responsibility for the accuracy of the information given in special resolutions number 1 and 3 and certify that to the best of their knowledge and belief there are no facts that have been omitted which would make any statement false or misleading, and that all reasonable enquiries to ascertain such facts have been made and that this resolution contains all information required by law and the JSE Listings Requirements.
General information
- Information relating to the Directors and management of the Company can be found here.
- Information relating to the major shareholders of the Company can be found here of the Integrated Annual Report for 2013.
- Information relating to the Directors’ interests in the Company can be found here.
- Information relating to the share capital of the Company can be found on here.
- There are no legal or arbitration proceedings which may have, or have had in the recent past, being the 12-months preceding the date of this notice, a material eff ect on the fi nancial position of the Company and the Company is not aware of any such pending or threatened proceedings.
- There have been no material changes in the fi nancial or trading position of the Company and the Group since the date of the audit report and the signature of this notice.
Proxy appointments
Any shareholder who is entitled to attend and vote at the Annual General Meeting is entitled to appoint a proxy to attend, speak and, on a poll or by show of hands, vote in his or her stead. A proxy need not be a shareholder of the Company. Forms of proxy must be received by the transfer secretaries, Computershare Investor Services (Proprietary) Limited, 70 Marshall Street, Johannesburg, 2001 (PO Box 61051, Marshalltown, 2107), telefacsimile number (011) 688-5238, by not later than 10h00 on Monday, 25 November 2013. Any form of proxy not received by this time must be handed to the Chairperson of the Annual General Meeting immediately prior to the Annual General Meeting.
Interpretation of this notice
- All references in this notice of Annual General Meeting to the “JSE Listings Requirements” mean the Listings Requirements of the JSE Limited, as amended from time to time and as interpreted and applied by the JSE Limited.
- All references in this notice of Annual General Meeting to the “Companies Act” mean the “Companies Act, No 71 of 2008, as amended”.
By order of the Board
J van Heerden
Company Secretary
27 September 2013